MS Outlook Tutorials


What follows is brief, but I hope it's helpful as far as it goes:

Outlook e-mail client – This section is a work in progress

Outlook is one of the oldest e-mail clients that’s ubiquitous in business settings.  It is also very well supported by screen readers.  Like most Microsoft programs, as versions come out they get more and more “bells and whistles” but the controls and shortcuts for core functions have been around since the beginning and will be the same no matter what version you happen to be using.

Some initial tweaks that make Outlook easier to use with a screen reader:

·         Turn off the Reading Pane:  ALT+V, PN, O

·         Turn off the To-Do Bar:  ALT+V, B, O

·         Turn off message grouping.  By default, Outlook groups messages in clusters based on when they arrived, e.g., Today, Yesterday, A Week Ago, etc.  If you’d prefer to have this turned off use ALT+V, AB, W.  That sequence is a toggle, so if you want it back on do the same thing.

If you would prefer that JAWS not read the message subject again when you open a message and/or start reading the message body immediately:

Press INS+V for Quick Settings, and move to and open "Reading Options". In there, adjust the following:

        a. Uncheck "Message Header Field With Message Announcement"

        b. Check "Messages Automatically Read"


Outlook 2016 Specific Features

In Outlook 2016, there is a quick way to view your unread messages.  These instructions presume that you have the reading pane turned OFF.  From the message list, press Tab twice to locate the Unread button. Press the Spacebar on this button to show only the messages that are unread. To switch back to showing all messages, Tab to the All button and press the Spacebar to activate it.

In any mailbox, whether Inbox, Sent Mail, or a Folder You’ve Created

If you want to quick search for messages containing specific text:  CTRL+E, fill in the search box with the word or words, hit Enter.  Tab until you are in the “Shell Folder View, Message List” which will now show only messages that match the criteria.  IMPORTANT:  A search remains in effect until you clear it.  To clear it, hit CTRL+E again to go to the search edit box, then hit ESCAPE.


To create a new folder

1.      SHIFT+CTRL+E creates the folder and you will be in the edit box where you give it the name of your choosing.  If you tab 2 times, you will end up in the correct position for Step 2.

2.      In the tree view, navigate to the folder under which you wish the new folder to be created.  If you want it on the same level as Inbox, Sent Mail, etc., then navigate to the entry just above Inbox that is announced as your e-mail address.

NVAccess also has training materials for using Outlook with NVDA:  

NV Access | Microsoft Outlook Training for NVDA (eBook)


Brian - Windows 10 Home, 64-Bit, Version 1809, Build 17763

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