Re: *Sending Again* Regarding Google Docs with NVDA


Ann Byrne
 

See below:
1.1 NVDA screen reader

The free open-source screen reader NVDA (Non-visual Desktop Access) provides the greatest compatibility with Google’s online productivity apps such as
Docs, Sheets, Slides and Drive. It is recommended that the latest version of NVDA is used as enhancements are being made frequently to the screen reader
and are available as automaticly downloaded software updates. NVDA is available as a free download from the NV Access web site:

http://www.nvaccess.org

AFB Tech has also produced a comprehensive tutorial covering the installation and use of NVDA:
AFB's Learn NVDA Tutorial

1.2 Firefox web browser

The Mozilla Firefox web browser is recommended in combination with NVDA for the best compatibility with the accessibility features of the Google online
suite of apps. Mozilla offers Firefox as a free download from the following web site:

https://www.mozilla.org/en-US/firefox/new/?utm_source=getfirefox-com&;utm_medium=referral

1.3 Enabling screen reader support in Google Drive and Docs

Follow these steps to adjust your NVDA settings:

Go to Google Docs and open a document.
Listen for these words: "Screen reader support enabled." If you don't hear this feedback, press Control + Alt + Z to turn on screen reader support. You
should hear "Screen reader support enabled."
Press NVDA + Control + K to open the keyboard settings, then disable "Speak typed characters" and "Speak typed words."
Consider changing or removing your NVDA startup keyboard shortcut so that it doesn't conflict with the Docs editors. The default NVDA keyboard shortcut,
Control + Alt + N, is commonly used in the Docs editors; for example, Control + Alt + N then G navigates to the next image in a document. To change your
NVDA keyboard shortcut:
Open Properties from the NVDA shortcut.
On the Shortcut tab, update the Shortcut key field with a shortcut that doesn't conflict with the Docs editors, such as Control + Alt + \.
When Google Drive opens, the focus is in the main area of the interface, called the list view. You'll hear the first folder or file in the list. To navigate
through the files and folders, press the up and down arrows. To open an item, press o or Enter.

Google Drive has a number of keyboard shortcuts to make navigation faster and easier. One of the most common shortcuts is the "Go to" action. This shortcut
lets you move your focus to a specific part of the interface by pressing g followed by another key. Here are a few of the most common "Go to" actions in
Google Drive:

list of 4 items
G then N: Go to the navigation pane. In the navigation pane, you can choose the way that your files and folders are displayed. The navigation pane contains
My Drive, Shared with Me, Recent, Starred, and Trash. You'll learn more about each of these views in the "Google Drive views" section below.
G then L: Go to the list of files and folders. The contents of the list change depending on what you've selected in the navigation pane.
G then D: Go to the details pane for a selected item. The details pane contains information about the item that's selected in the list view. For example,
if you've selected "Budget spreadsheet" in the list view, the details pane shows information such as the owner, the size of the file, and when it was last
modified.
G then T: Go to the top buttons and menus. These buttons and menus enable you to take actions like creating new files or folders or sorting the list view.
list end

2.1 Top-level buttons and menus

The Google Drive buttons and menus enable you to perform a variety of actions on your files and folders. Most of these buttons have keyboard shortcuts
for quick access, and you can also use Tab and Shift + Tab to navigate between them.

Here's a list of Google Drive buttons and menus that you can access at any time:
list of 6 items
Create: Press c. Use this menu to create a new folder or file.
Folder actions: Press F. Use this menu to take actions on the currently displayed folder.
Grid or list view: Press V. Press this button to switch between displaying items as a list or a grid.
Sort: Press R. Use this menu to sort items.
Details: Press D. Press this button to expand or collapse the details pane.
Settings: Press T. Use this menu to change your Drive settings or to navigate to Help information.
list end

The following additional buttons and menus are available when you've selected a file or folder:

list of 4 items
More actions: Press a to open this menu and choose from a list of all available actions for the selected item.
Share: Press . (period) to open Sharing settings for the folder or file.
Move: Press Z to move items to a folder.
Remove: Press # (pound) to move an item to Trash.
list end

2.2 Views

A view is a way of displaying the items in Google Drive. Each view contains the files and folders associated with that view. The following views are available
in Google Drive:

list of 5 items
My Drive contains every folder and item that you've created or uploaded in Google Drive.
Shared with Me shows the files and folders that have been shared with you.
Starred shows all the items you've marked with a star.
Recent shows all the items that you've opened.
Trash contains everything you've deleted. After you move an item to Trash, you can restore it by moving it back to My Drive.
list end

To change your Google Drive view, follow these steps:
list of 4 items
1. Press G then N to focus on the navigation panel.
2. Use the down or up arrow to navigate through the views and folders. If a folder contains sub-folders, use the right arrow to expand the folder, then
continue using the up arrow and down arrow to explore the sub-folders.
3. Once you've selected the view or folder where you want to navigate, press Enter to select that view and focus on the list of items in that view or folder.
4. From here you can scan through the list by pressing the down or up arrow.
list end

A few additional notes about Google Drive views:
list of 2 items
A file or folder can be in multiple views. For example, a starred document that you opened recently appears in both the Recent view and the Starred view.
Within each view, items can appear as a grid or a list. To change between grid and list view, press V.
list end

As you navigate through Google Drive, your screen reader tells you information about folders and files as you select them.

list of 2 items
In the navigation pane, you'll hear the name of the folder followed by "Google Drive folder," whether it's selected, and the order in the list (such as
"two of five"). If the folder contains sub-folders, you'll hear whether it's currently collapsed or expanded.
In list view, you'll hear the name of the file or folder, the owner, who last modified it, and when it was last modified.
3.1 Creating documents and folders

To create new items in Google Drive, you can use keyboard shortcuts, or you can use the New menu. New folders and files are added within the view that
you've selected in the navigation pane.

The following keyboard shortcuts create new items in Google Drive:

list of 6 items
Shift + T: New text document. A blank document, named Untitled document, opens in a new tab.
Shift + P: New presentation. A blank presentation, named Untitled presentation, opens in a new tab.
Shift + S: New spreadsheet. A blank spreadsheet, named Untitled spreadsheet, opens in a new tab.
Shift + D: New drawing. A blank drawing, named Untitled drawing, opens in a new tab.
Shift + O: New form. A blank form, named Untitled form. opens in a new tab.
Shift + F: New folder. The Name folder dialog opens, and your cursor is in the text box. If you decide you don't want to create a new folder, press Escape
to dismiss the dialog. Otherwise, type a new name for your folder, then press Enter. Your focus returns to the Google Drive list view, with the new folder
selected.
list end

As an alternative to the keyboard shortcuts above, press C to open the New menu. Use the down arrow to navigate through the menu, then press Enter to select
one of the options.

3.2 Opening documents and folders

To open a document or folder from your Google Drive list, follow these steps:

list of 2 items
1. Use the up and down arrows to navigate through the list. (If you've switched to grid view, you can also use the right and left arrows.)
2. To open a document, press O or Enter.
list end

If you've uploaded files in other formats to Google Drive, you can open them using Google Docs, Google Sheets, or other apps. To open a file in another
format, follow these steps:

list of 6 items
1. Select the file that you want to open.
2. Press a to open the Actions menu.
3. Press the down arrow to navigate to the Open with command.
4. Press the right arrow to open the Open with sub-menu.
5. Use the down or up arrow to select the Google application to open your file. Press Enter.
6. Your file opens in the Google application that you selected. In your files and folders list in Google Drive, there are now two versions of the file:
the original version that you uploaded and the converted version.
list end

3.3 Renaming documents and folders

To change the name of a file or folder, follow these steps:

list of 4 items
1. In a files and folders list, select the item you want to rename.
2. Press n to open the Rename dialog.
3. Type a new name for your item.
4. Press Enter or navigate to the OK button and press Enter. If you decide you don't want to rename the item, navigate to the Cancel button and press Enter.
You can also dismiss the dialog by pressing Escape.
list end

3.4 Removing and restoring documents and folders

Follow the steps below to remove one or more items from your Google Drive. If you select an item that you own, it's moved to the trash. If you select an
item that you don't own, it's removed from your Drive but not from anyone else's Drive.

list of 3 items
1. In a files and folders list, select one or more items to remove.
2. Press a to open the Actions menu.
3. Use the down or up arrow to navigate to the Remove command and press Enter.
list end

To restore an item that you've put in the trash, follow these steps:

list of 5 items
1. Press G then N to focus on the views navigation panel.
2. Use the down or up arrow to navigate to Trash and press Enter.
3. Press the down or up arrow to navigate to the item that you want to restore.
4. Press a to open the Actions menu.
5. Press the down arrow to navigate to the Restore command, then press Enter.
list end

3.5 Organizing documents and folders

Follow the steps below to move files into folders, or move folders into other folders.

list of 6 items
1. Press G then L to focus on the list of items.
2. Select one or more items to move. Use the arrow keys to change your selection, or hold Shift and use the arrow keys to select multiple items.
3. Press Z to open the Move to dialog.
4. Press the down or up arrow to navigate through the My Drive folders list.
5. If a folder contains sub-folders, press the right arrow or Enter to navigate to the sub-folders. Then press the down or up arrow to scan through the
list.
6. When you've located the folder where you want to move the selected item, press Tab to navigate to the Move button, then press Enter. If you decide you
don't want to move the file, press Escape to dismiss the dialog.
list end

To move files or folders into a new folder that you create, follow these steps:

list of 6 items
1. In a files and folders list, select one or more files to move.
2. Press Z to open the Move to dialog.
3. Press Tab to the Create folder button, then press Enter.
4. Type the name of the new folder.
5. Press Tab to the Create button, then press Enter.
6. Press Enter again to move the files to the newly created folder.
list end

3.6 Sorting documents and folders

To change how files are sorted, follow these steps:

list of 3 items
1. Press R to open to the Sort menu.
2. Use the down or up arrow to move through the menu. To determine how files are sorted, listen for "checked" or "not checked" as you navigate through
the following options:
list of 4 items nesting level 1
• Last modified
• Last edited by me
• Last opened by me
• Name
list end nesting level 1
3. Press Enter to select an option from the list. Your focus returns to the files and folders list.
list end

3.7 Uploading documents and folders

To upload files or folders in Google Drive, follow these steps:

list of 4 items
1. Press C to open the New menu.
2. Press the down arrow to navigate to "Upload files" or "Upload folder," then press Enter.
3. Select the file or folder that you'd like to upload, then press Enter.
4. You'll hear a confirmation after your file or folder has finished uploading. By default, the newly uploaded file or folder is in “My Drive”.
list end

Your file upload settings determine whether Google Drive converts uploaded files into Google Docs format. To view or change this setting, follow these
steps:

list of 5 items
1. Press T to open the Settings menu.
2. Press the down arrow to navigate to Settings, then press Enter.
3. The Settings dialog opens, and your focus is in the General tab.
4. Press Tab to enter the General tab. You'll hear "Convert uploads," followed by either "checkbox checked" or "checkbox not checked." If the checkbox
is checked, uploaded files are converted into Google Docs format. Check or uncheck the box to change this setting.
5. To exit the dialog, press Tab to select Done, then press Enter.
list end

3.8 Searching for documents and folders

Use the Search box to find a specific item in Google Drive. To perform a basic text search, follow these steps:

list of 3 items
1. Press / (forward slash) to go to the Search box.
2. Type your search terms and press Enter.
3. The focus is now on the list of files and folders that match your search terms. Use the arrow keys to browse through the list.
list end

You can also constrain your search by file type or ownership. For example, search only among spreadsheets owned by you. To perform a search with constraints,
follow these steps:

list of 7 items
1. Press / (forward slash) to go to the Search box.
2. If you want to search for a specific word, type your search term. This step is optional, because you can simply perform a search for any item that meets
the constraints that you specify in the next step.
3. Press Tab to go to the Search options menu, then press Enter to expand the menu.
4. Press Tab to explore the dialog. The dialog contains the following menus:
list of 3 items nesting level 1
• File type: Choose the type of file you'd like to search for.
• Opens with: Choose the app with which you expect the file to open.
• Ownership: Choose "Owned by anyone," "Owned by me," or "Not owned by me."
list end nesting level 1
5. Use the up and down arrows to explore the options in the menus, and press Enter to select an option.
6. Press Tab to the Search button, then press Enter.
7. The focus is now on the list of files and folders that match your search. Use the arrow keys to browse through the list.
list end

After you perform a search with constraints, the search box continues to list the constraints that you selected. For example, if you searched for documents
owned by you in the steps above, the search box would then display owner:me type:document. If you want to further constrain your search, you can repeat
the steps above to add to or change the constraints, including typing specific text to search.

Module 4: Collaborating with Others in Google Docs

Read the Video Transcription (Note: this link will open in a new window.)

Download this tutorial as an MP3 audio file

Skip to the written instructions that accompany this video.
Using Google Docs and Drive with NVDA: Module 4 - Collaborating with Others Using Google Drive
Watch later as Ann Byrne
Share
Play

Play Alt+P
Stop Alt+X
Rewind Alt+Q
Forward Alt+W
Full Screen Alt+F
Captions Alt+C

Total Movie Progress: 0%

Quick Keys:
Play/Pause (ALT-SHIFT-P)
Stop (ALT-SHIFT-X)
Forward (ALT-SHIFT-W)
Rewind (ALT-SHIFT-Q)
Full Screen (ALT-SHIFT-F-ENTER)
Closed Captions if available (ALT-SHIFT-C)

This American Foundation for the Blind Accessible Video Player ™ was created by AFB Copyright © 2015.

-----

4.1 Sharing documents and folders

4.2 Access permissions

4.1 Sharing documents and folders

From Google Drive, you can share an item so that other people can view, comment, or edit the item. The Sharing settings dialog is where you specify the
visibility options for the item you're sharing, add collaborators, and send notifications.

If you're starting from your Google Drive list, follow these steps:

list of 2 items
1. In a list of files and folders, select the item that you'd like to share.
2. Press . (period) to open Sharing settings.
list end

An alternate method in Google Drive is to use the Actions menu. To use this method, follow these steps:

list of 3 items
1. In a list of files and folders, select the item that you'd like to share.
2. Press a to open the Actions menu.
3. Press the down arrow to select Share, then press Enter.
list end

If you're starting from within the file, follow these steps:

list of 2 items
1. Open the File menu: Press Alt + Shift + F.
2. Press S to select Share.
list end

Once you've opened the Sharing settings dialog, you have several options for how to share your item, communicate with collaborators, and set the visibility
of the item.

The first field in the Sharing settings dialog contains the link to share. Copy the link by pressing Control + C. You can then paste the link text into
an email or chat message.

You might also have the option to share the link via Gmail, Google+, Facebook, or Twitter. (This option isn't available for items created within an organization's
domain.) If these options are available, you can press Tab to hear the options, then press Enter to select. You might be prompted to change the visibility
settings of your item to ensure that recipients are able to access it.

4.2 Access permissions

After the link sharing options, the dialog has a section called "Who has access." Here you can choose who can find and view your item. To set the overall
access level for your item, follow these steps:

list of 4 items
1. Press Tab until you reach the Change link.
2. Press Enter to bring up the visibility options dialog.
3. Press Tab to focus on the visibility options, and choose one of the available options with the down or up arrow. The options vary based on whether your
item was created within a domain, and the sharing policies that your domain administrator has set. If you choose an option like "Public on the web" or
"Anyone with the link can access," you can tab to an access level selector. Here you can use the down or up arrow to choose the permission level granted
to users.
4. Press Tab to the Save button, then press Enter.
list end

After the "Who has access" section, the Sharing settings dialog has a section where you can share your item with specific people and determine their level
of access.

list of 6 items
1. Press Tab to navigate to the “Invite people" text box.
2. Type the names, email addresses, or group names of the people you want to add.
3. When you finish adding everyone, press Tab once to navigate to the permission levels and press Enter to open the drop-down list.
4. Use the down or up arrow to choose the permission level. The options for permission level vary depending on the type of item that you're sharing. Options
might include the following:
list of 3 items nesting level 1
• Can edit: Collaborators can add and edit content in your item, or add comments.
• Can comment: Collaborators can add comments, but they can't edit the content.
• Can view: People can view your item, but they can't edit the item or add comments.
list end nesting level 1
5. Press Enter to set the permission level.
6. The next step is to notify your newly added viewers or collaborators that you've added them. You have several options for this step:
list of 3 items nesting level 1
• To send a standard notification to everyone, press Tab to the Send button and press Enter.
• To add your own message to everyone, navigate to the Add message link and press Enter. Type your message. When you're finished, press Tab to the Send
button and press Enter.
• To add people without notifying them, navigate to the Notify people via email checkbox and deselect it by pressing Space. press Tab to the OK button,
then press Enter.
list end nesting level 1
list end

When you share an item with someone, you can set that person's level of access to it. The Sharing settings dialog provides a list of collaborators and
allows you to change their permission levels.

list of 4 items
1. In the Sharing settings dialog, press Tab to navigate to the “Who has access” section of the dialog, where you'll find the list of people who have access
to the item, their emails, and their permission levels.
2. To change someone's permission level, press Tab to navigate to the collapsed list box after that person's email address. Press the down arrow to open
the menu and choose the new permission level. press Enter to set the level.
3. To remove a person from the list, navigate to the Remove button and press Enter.
4. Navigate to the Save changes button and press Enter.
list end

To close the dialog, press Escape or navigate to the Done button and press Enter.

5.1 Top-level buttons

Press Shift + Tab after activating the application menus to go to the top-level buttons. These buttons are for document-level actions, such as renaming,
starring, sharing, or moving the document to a different folder in Drive.

5.2 Application menus

To browse the application menus, start with the File menu. Press Alt + Shift + f. Press the right arrow to navigate to other application menus, including
Edit, View, Insert, Format, Tools, Table, Add-ons, and Help. From the application menus, you can navigate to two other sets of controls: the top-level
buttons and the application toolbars.

5.2.1 Searching the menus

To locate things quickly in Docs, you can search the menus. Press Alt + / to start a menu search.

Once your focus is in the search box, type a command, such as "Rename" or "Insert." Press the down arrow to hear search results. For example, if you type
"Insert," the options include inserting an image, a comment, and other choices. Press Enter to apply an action.

5.2.2 Accessibility menu

If you've turned on screen reader support for the Docs editors, the application menu bar includes an Accessibility menu with shortcuts for navigating and
reading your document.

To open the Accessibility menu, press Alt + Shift + a. Press the down arrow to hear options, such as Speak, Comments, Link, Table, and more. Press the
right arrow to open a sub-menu, and press Enter to select an option.

5.2.3 Enabling braille support

To turn on Braille support on your computer, follow these steps:

list of 5 items
1. Open a document, presentation, or drawing in Google Chrome, Firefox, Safari, or Internet Explorer.
2. If you haven't already turned on screen reader support for the Docs editors, press Ctrl + Alt + z.
3. Press Alt + / to open a menu search.
4. Type "Braille" to bring up the Enable Braille support option. You'll hear "Enable Braille support, not checked.”
5. Press Enter. You'll hear "Braille support enabled."
list end

To turn off Braille support, repeat steps 3 and 4 above. After you press Enter, you'll hear "Braille support disabled."

If you turn Braille support on or off in Docs, Slides, or Drawings, the setting applies whenever you sign in to any of these editors.

Once you've turned on Braille support, you'll notice the following improvements:

list of 3 items
When you're typing or navigating character by character, the screen reader announces your changes more quickly.
The screen reader's announcements of punctuation and whitespace are more accurate.
Docs, Slides, and Drawings now follow your screen reader's settings for character echo and word echo while typing. (Previously, characters were always
echoed, and screen reader typing echo had to be turned off for some screen readers.
list end

Known issues

Braille support currently has the following limitations:

list of 5 items
It isn't yet possible to enter special characters from the keyboard. To enter special characters, open the Insert menu and select "Special characters."
It isn't yet possible to use the Braille display to navigate. Text input and output are the only supported uses at this time.
In some cases, special announcements (e.g. styles, comments, footnotes, and equations) are shifted by a character. This issue applies only to screen readers
that announce the character after the cursor, rather than the character just passed over by the cursor, when the cursor moves. Affected screen readers
include ChromeVox, NVDA, and JAWS, depending on your settings.
Verbalization of comments or styles can sometimes interfere with the screen reader's announcements of the text when navigating through content.
If you use NVDA, we recommend using the latest version for the best experience. Please be aware that Braille feedback for typing isn't yet fully supported,
and link text isn't verbalized.
list end

5.3 Application toolbars

Press Tab after activating the application menus to go to the toolbar. The toolbar has editing and formatting tools, such as heading styles, fonts, lists,
and indentation. Press the left and right arrow keys to move through the available options on the toolbar and press Enter on the desired option to activate
it.

5.4 Viewing modes

There are 3 viewing and editing modes available in Google Docs:

list of 3 items
Editing mode is the default mode and allows directly editing the document.
Suggesting mode is used when collaborating with others and any edits become suggestions to the document owner that can be accepted, rejected and commented
upon.
Viewing mode places the document in a protected read-only mode for reading or printing the document and no edits can be made.
list end

The editing and viewing mode can be changed via the application View menu by pressing Alt + Shift + v and selecting Mode from the menu.

5.5 Compact mode

Note: In compact mode, the top-level buttons and application menus are hidden. To turn compact mode on or off, press Ctrl + Shift + f.

Module 6: Basic Document Formatting

Read the Video Transcription (Note: this link will open in a new window.)

Download this tutorial as an MP3 audio file

Skip to the written instructions that accompany this video.
Using Google Docs and Drive with NVDA: Module 6 - Basic Document Formatting
Watch later as Ann Byrne
Share
Play

Play Alt+P
Stop Alt+X
Rewind Alt+Q
Forward Alt+W
Full Screen Alt+F
Captions Alt+C

Total Movie Progress: 0%

Quick Keys:
Play/Pause (ALT-SHIFT-P)
Stop (ALT-SHIFT-X)
Forward (ALT-SHIFT-W)
Rewind (ALT-SHIFT-Q)
Full Screen (ALT-SHIFT-F-ENTER)
Closed Captions if available (ALT-SHIFT-C)

This American Foundation for the Blind Accessible Video Player ™ was created by AFB Copyright © 2015.

-----

6.1 Bold, underline and italics

6.2 Paragraph styles and headings

6.3 Page breaks

6.4 Bulleted and numbered lists

6.5 Alignment and line spacing

6.6 Page layout and printing

6.1 Bold, underline and italics

Text formatting attributes such as bold, underline and italic can be selected from the Format application menu and the toolbar but the most efficient method
is via the keyboard shortcuts.

list of 3 items
Ctrl + b for bold.
Ctrl + u for underline.
Ctrl + i for italic.
list end

6.2 Paragraph styles and headings

Paragraph styles can be selected from the Format application menu and the toolbar, but the most efficient method is via the keyboard shortcuts.

list of 11 items
Increase indent: Ctrl + ]
Decrease indent: Ctrl + [
Normal text: Ctrl + Alt + 0
Level 1 heading: Ctrl + Alt + 1
Level 2 heading: Ctrl + Alt + 2
Level 3 heading: Ctrl + Alt + 3
Level 4 heading: Ctrl + Alt + 4
Level 5 heading: Ctrl + Alt + 5
Level 6 heading: Ctrl + Alt + 6
Move to next heading: Ctrl + Alt + n, Ctrl + Alt + h
Move to previous heading: Ctrl + Alt + p, Ctrl + Alt + h
list end

6.3 Page breaks

Page breaks can be inserted into a document either by selecting Page Break from the Insert application menu or by using the keyboard shortcut CTRL + Enter.

6.4 Bulleted and numbered lists

List types and options can be selected from the Lists item on the Format application menu or from the toolbar, but the most efficient method is via the
keyboard shortcuts.

list of 6 items
Numbered list: Ctrl + Shift + 7
Bulleted list: Ctrl + Shift + 8
Move to next list: Ctrl + Alt + n, Ctrl + Alt + o
Move to previous list: Ctrl + Alt + p, Ctrl + Alt + o
Move to next item in current list: Ctrl + Alt + n, Ctrl + Alt + i
Move to previous item in current list: Ctrl + Alt + p, Ctrl + Alt + i
list end

6.5 Alignment and line spacing

Text alignment options can be selected from the Align item on the Format application menu or from the toolbar, but the most efficient method is via the
keyboard shortcuts.

list of 4 items
Left: Ctrl + Shift + l
Center: Ctrl + Shift + e
Right: Ctrl + Shift + r
Justified: Ctrl + Shift + j
list end

Line spacing options can be selected from the Line Spacing item on the Format application menu or from the toolbar.

6.6 Page layout and printing

Page setup options such as page orientation, paper size and page margins can be accessed from the "Page Setup" item in the applications File menu.

To print a document in Firefox or Safari browsers, Google Docs, Sheets, and Slides will first download a copy of your file as a PDF for you to print.

list of 7 items
1. Open the document, spreadsheet, or presentation you want to print.
2. Press Alt + Shift + f to open the File menu.
3. Select Print and press Enter.
4. A PDF file containing your document will automatically download. When the download completes, open the PDF file.
5. In your PDF viewer, go to the File > Print. option
6. Choose your print settings from the menu that opens.
7. Select Print.
7.1 Font type and size

The font type can be selected from the Font List item in the toolbar using the following steps.

list of 4 items
1. Activate the application menus using one of the keyboard shortcuts such as Alt + Shift + f.
2. Press Tab to move to the toolbar.
3. Press Right Arrow to move through the toolbar options. Select Font List and press Enter to open the list of available fonts.
4. Press the up and down arrow keys to move through the list of fonts and press Enter to select the desired font.
list end

The size of the font can be selected using the Font Size item on the Format application menu or from the toolbar, but the most efficient method is via
the keyboard shortcuts.

list of 2 items
Increase font size: Ctrl + Shift + .
Decrease font size: Ctrl + Shift + ,
list end

7.2 Links

Links can be added to documents using the Link item of the Insert application menu or from the toolbar, but the most efficient method is via the keyboard
shortcut Ctrl + k.

list of 4 items
1. Select the text that is to be made the newly created link.
2. Press Ctrl + k to open the link options.
3. The link text will already be populated using the previously selected text.
4. Enter or paste the internet address into the address field and press Enter to insert the link into the document.
list end

Additional keyboard shortcutsfor working with links:

list of 3 items
Move to next link: Ctrl + Alt + n, Ctrl + Alt + l
Move to previous link: Ctrl + Alt + p, Ctrl + Alt + l
Open link: Alt + Enter while cursor is within the link text
list end

7.3 Tables

Tables can be added to a document using the Table menu or the Table item of the Insert application menu.

list of 4 items
1. Press Alt + Shift + b to open the Table application menu.
2. Press Down Arrow to select Insert Table and then press Right Arrow to open the submenu.
3. Use the arrow keys to select the size of the table in terms of rows and columns.
4. Press Enter to insert the new blank table into the document at the cursor position. The cursor will be placed in the top left cell of the table.
list end

Once a table has been inserted into a document additional items become available on the Table application menu. Options include inserting and deleting
rows and columns or deleting the entire table.

Keyboard shortcuts for working with tables:

list of 7 items
Move to next table cell: Tab
Move to previous table cell: Shift + Tab
Add a new row: Tab from last cell of the table
Move to next table: Ctrl + Alt + Shift + n, Ctrl + Alt + Shift + t
Move to previous table: Ctrl + Alt + Shift + p, Ctrl + Alt + Shift + t
Move to start of table: Ctrl + Alt + Shift + t, Ctrl + Alt + Shift + s
Move to end of table: Ctrl + Alt + Shift + t, Ctrl + Alt + Shift + d
list end

7.4 Alternative text for images and drawings

To add or edit alternative text (alt text), to an image or drawing follow these steps:

list of 4 items
1. Select the image or drawing.
2. Press Alt + Shift + o to open the Format menu in the application menu bar.
3. Select Alt text.
4. In the Alt text dialog, enter a description for the image or drawing, then press Enter.
list end

Keyboard shortcuts for working with graphics:

list of 2 items
Move to next graphic: Ctrl + Alt + n, Ctrl + Alt + g
Move to previous graphic: Ctrl + Alt + p, Ctrl + Alt + g
8.1 Check spelling

Docs automatically detects misspellings in your document. To go to the next misspelling, press Ctrl + apostrophe To go to the previous misspelling, press
Ctrl + semicolon.

To correct a misspelling, open the context menu by pressing Ctrl + Shift + x. From the context menu, select the correctly spelled suggestion, and press
Enter.

You can also use the spell-check tool. From the Tools menu in the application menu bar, select Spelling. For each misspelling, you can either change it,
ignore it, or add it to the dictionary.

8.2 Define a word

To quickly look up the definition of a word and to see a list of synonyms either select the Define item from the Tools application menu or use the keyboard
shortcut Ctrl + Shift + y.

list of 3 items
1. Select the desired word.
2. Press Ctrl + Shift + y. Information about the word will be presented including the definition and synonyms.
3. After reviewing the information press Escape to return to the document.
list end

8.3 Word count

To quickly check the number of words, characters and pages contained in a document either select the Word Count item from the Tools application menu or
use the keyboard shortcut Ctrl + Shift + c. A window will appear containing the information. After reviewing the information press Tab to select the Close
button and press Enter to return to the document.

9.1 Sharing a document

You can share a document so that other people can view, comment, or edit the document. The Sharing settings dialog is where you specify the visibility
options for the item you're sharing, add collaborators, and send notifications.

list of 2 items
1. Open the File menu: Press Alt + Shift + F.
2. Press S to select Share.
list end

Once you've opened the Sharing settings dialog, you have several options for how to share your document, communicate with collaborators, and set the visibility
of the document.

The first field in the Sharing settings dialog contains the link to share. Copy the link by pressing Control + C. You can then paste the link text into
an email or chat message.

You might also have the option to share the link via Gmail, Google+, Facebook, or Twitter. (This option isn't available for documents created within an
organization's domain.) If these options are available, you can press Tab to hear the options, then press Enter to select them. You might be prompted to
change the visibility settings of your document to ensure that recipients are able to access it.

9.2 Access permissions

After the link sharing options, the dialog has a section called "Who has access." Here you can choose who can find and view your document. To set the overall
access level for your document, follow these steps:

list of 4 items
1. Press Tab until you reach the Change link.
2. Press Enter to bring up the visibility options dialog.
3. Press Tab to focus on the visibility options, and choose one of the available options with the down or up arrow. The options vary based on whether your
document was created within a domain, and the sharing policies that your domain administrator has set. If you choose an option like "Public on the web"
or "Anyone with the link can access," you can tab to an access level selector. Here you can use the down or up arrow to choose the permission level granted
to users.
4. Press Tab to the Save button, then press Enter.
list end

After the "Who has access" section, the Sharing settings dialog has a section where you can share your document with specific people and determine their
level of access.

list of 6 items
1. Press Tab to navigate to the "Invite people" text box.
2. Type the names, email addresses, or group names of the people you want to add.
3. When you finish adding everyone, press Tab once to navigate to the permission levels and press Enter to open the drop-down list.
4. Use the down or up arrow to choose the permission level. The options for permission level vary depending on the type of document that you're sharing.
Options might include the following:
list of 3 items nesting level 1
• a. Can edit: Collaborators can add and edit content in your document, or add comments.
• b. Can comment: Collaborators can add comments, but they can't edit the content.
• c. Can view: People can view your document, but they can't edit the item or add comments.
list end nesting level 1
5. Press Enter to set the permission level.
6. The next step is to notify your newly added viewers or collaborators that you've added them. You have several options for this step:
list of 3 items nesting level 1
• a. To send a standard notification to everyone, press Tab to the Send button and press Enter.
• b. To add your own message to everyone, navigate to the Add message link and press Enter. Type your message. When you're finished, press Tab to the Send
button and press Enter.
• c. To add people without notifying them, navigate to the Notify people via email checkbox and deselect it by pressing Space. press Tab to the OK button,
then press Enter.
list end nesting level 1
list end

When you share a document with someone, you can set that person's level of access to it. The Sharing settings dialog provides a list of collaborators and
allows you to change their permission levels.

list of 4 items
1. In the Sharing settings dialog, press Tab to navigate to the "Who has access" section of the dialog, where you'll find the list of people who have access
to the document, their email addresses, and their permission levels.
2. To change someone's permission level, press Tab to navigate to the collapsed list box after that person's email address. Press the down arrow to open
the menu and choose the new permission level. press Enter to set the level.
3. To remove a person from the list, navigate to the Remove button and press Enter.
4. Navigate to the Save changes button and press Enter.
list end

To close the dialog, press Escape or navigate to the Done button and press Enter.

9.3 Comments and suggested Edits

You can use comments to work with others on Google Docs. If you have permission to edit or comment on a document, you can reply to comments. When a discussion
is finished, you can resolve a comment to close it. The comment feature can be accessed from the Comment item on the Insert application menu or via the
toolbar, but the most efficient method is via the keyboard shortcuts:

list of 2 items
Add a comment: Ctrl + Alt + m
Open the comment stream box: Ctrl + Alt + Shift +a
list end

To add a comment to a document:

list of 5 items
1. Open a document.
2. Highlight the text you wish to comment on.
3. To add a comment press Ctrl + Alt + m.
4. Type your comment.
5. Press Tab to select Comment and press Enter.
list end

To manage comment email notifications:

list of 4 items
1. Open a document.
2. Press Ctrl + Alt + Shift + a to open the comment stream box.
3. Press Tab until you hear "Change Email Notifications" and press enter.
4. Press up or down arrow to select when you want to receive notifications:
list of 3 items nesting level 1
• a. All: Whenever any comments are made.
• b. Only yours: Whenever others reply to your comments or comments you are added to.
• c. None: Never receive emails about comments for that document
If you are reviewing a document and want to suggest changing some text, you can suggest edits to the owner of the document without affecting the original
text. Your suggestions won't change the original text until the document owner approves them. Once you are in Suggesting mode, you only need to start typing
to begin suggesting edits.

list of 4 items
1. Open the document.
2. Make sure you are in Suggesting mode by confirming the setting on the View application menu or the option on the toolbar. More information about viewing
and editing modes can be found in Module 5.
3. To suggest an edit, simply begin typing where you think the edit should be made in the document. You can also select text and type alternative text
to suggest replacing the original.
4. Owners of the document will receive an email with your suggestions and be able to accept or reject them.
list end

9.4 Revision history

In addition to all changes being automatically saved in Google Docs it is also possible to view a list of all versions of a document and to restore to
any previous version of the document. The revision history can be accessed from the File applications menu or by using the keyboard shortcut Ctrl + Alt
+ Shift +g.

A document can be restored to a previous version by following these steps:

list of 3 items
1. Open the document to be restored to a previous version and press Ctrl + Alt + Shift + g. The Revision History dialog will open containing a list of
document revisions including the date and identifying who made each revision.
2. Using the up and down arrow keys select the version of the document to be restored.
3. Press tab to select Restore This Revision and Press Enter.
list end

9.5 Downloading in other formats

Documents can be downloaded from Google Docs in a number of file formats by following these steps:

list of 4 items
1. Open the File application menu by pressing Alt + Shift + f.
2. Select Download As and press Right Arrow to open the submenu.
3. Select the desired file format from the available options and press Enter.
4. A window will appear to confirm the download and optionally allowing the download location to be specified.
list end

9.6 Publishing to the web

To make a document available for a large audience to see, publish a document to the web. Once you publish your document you'll have a URL that you can
send to anyone or embed into your website.

Published documents update automatically whenever a change is made in the original document

To publish a document to the web:

list of 5 items
1. Open a document.
2. Press Alt + Shift + f to open the File application menu.
3. Select Publish to the Web.
4. Press Tab to select Publish and press Enter.
5. Copy the URL and send it to anyone you’d like to see the document or embed it into your website.
list end

To stop publishing a document to the web:

list of 5 items
1. Open a document
2. Press Alt + Shift + f to open the File application menu.
3. Select Publish to the Web.
4. Press Tab to select "Published content & settings." and Press Enter.
5. Press Tab to select Stop publishing and press Enter.
10.1 Help menu

To find help documentation, open the Help menu on the application menu bar and select Docs Help. Press Tab to reach the search box, then type a search
term, such as "Images," and press Enter. The help opens in a dialog where you can read or navigate to other topics. To dismiss the dialog and return to
the document, press Escape.

You can also open the Docs editors Help Center in a new tab or window and search or browse for more information.

10.2 Reference links

Keyboard shortcuts for Docs:
https://support.google.com/docs/answer/179738

Keyboard shortcuts for Drive:
https://support.google.com/drive/answer/2563044?hl=en

Google Apps User Guide to Accessibility:
https://support.google.com/a/answer/1631886?hl=en&;rd=1

Join nvda@nvda.groups.io to automatically receive all group messages.