On 2019/02/13 10:55 PM,
hurrikennyandopo ... wrote:
A few years back i put together a tutorial on making a basic
power point slide show and what keys etc to use.
it will also depend how they have it set up automatic changing
of slides or manual.
the tutorial is below and can also be found off my nvda
tutorials for other programs page.
How to create a PowerPoint presentation with NVDA
When you open up PowerPoint it will automatically go to the
first slide. This will open in slide view and this will be
spoken out by NVDA. In the first slide, if you tab, you will
hear the following: Subtitle placeholder and Centre Title
If you press the Enter key on either of these options, an
editable box will come up. Here, type in your text. When
finished, press the Escape key, then tab to the next item and
repeat the process (as in the first option given). Make sure
after you have typed in your text to press the Escape key. Next,
if you use the Tab key you will hear what is written in each
section. You may also wish to add other items such as links,
pictures or sounds etcetera to your presentation.
Adding extra slides
When you have finished creating your first slide, in most cases
you will want to add extra slides to the presentation. To add
another slide as you go use the New Slide (Ctrl + M) shortcut.
When a new slide is added you will hear NVDA say slide 2 slide
This time when you use the Tab key you will hear NVDA say Title
placeholder and Object placeholder. Repeat the steps as were
done in slide one.
You will notice as you add extra slides NVDA will say the number
of the slide.
To go between slides you have created
As you create your presentation the more slides you add you will
hear the number of the slides go from number one to the number
where you have finished your last slide (for example slide 20).
You can use the page up key to take you back through your
presentation until you arrive back at slide one. If you use the
page down key, you can go forwards through the presentation back
to your last slide (for example slide 20). You might hear NVDA
also say slide show complete.
To get quickly to the start of your PowerPoint presentation or
to the end of it
To quickly get back to your first slide you can use the Home
key. This will take you to the very first slide you created and
you should hear the contents of the slide read out.
To quickly get to the very last slide of your presentation you
can use the End key. You should hear the name of the very last
slide read out and its contents.
Using the F6 key to go between Windows
If you go back to your very first slide, then start pushing the
F6 key, you will hear NVDA say the following: slide one slide
view. Press the F6 key again and you will hear NVDA say status
bar, ribbon tab home. Press the F6 key again and you will hear
NVDA say slide one notes page multiline. Press the F6 key again
and you will hear NVDA say thumbnail one of however many slides
you have created. Press the F6 key again and you will be back to
where you started.
Adding notes to your slides
If you would like to add a note to your presentation (on the
slide that you are on), when you hear NVDA say slide notes page
- type your note in here.
When you hear NVDA say thumb nails number one of whatever is
your last slide, you can use your down and up arrow keys to go
between each slide.
Watching the PowerPoint presentation you have created
To start your slide show, press the F5 key. This will start your
PowerPoint presentation at the beginning of the PowerPoint you
You can then either use the Enter key or the Spacebar to go to
the next slide (from start to finish) of your PowerPoint. NVDA
will read the slides from top to bottom. You will hear when your
slide show is finished with NVDA saying PowerPoint complete at
the end of the slide show.
The PowerPoint presentation can also be automated, so it changes
slides at set intervals between slides. You may have to play
around with the timing so the slide is not quicker than NVDA
reading out the slide. To have a set interval between each slide
that is the same use Alt + the letter K, then the letter I. When
you hear the following read out this is the time between each
slide 00:00.00. You can use the up and down arrow keys to adjust
the time between each slide. These will all be set to the same
length of time you specified (for example 10 seconds) before it
goes to the next slide.
Inserting a picture into your PowerPoint presentation
Whenever you insert pictures, graphs, etcetera into your
PowerPoint presentation, please also add Alt text to the
graphics in the slide at the same time. This way, when the
screen reader comes to the picture, it will read out the Alt
text in the graphic. This helps a blind or visually impaired
student know what that picture/graphic is about. Alt text refers
to alternate text.
To insert a picture into your slide show (on the current slide),
press the Alt key + the letter N. Next, press the letter P, then
the Enter key. A dialogue box will come up. You can tab and
shift tab around it to locate your photo. In this area it will
ask you what type of photo you want to insert (as in the format
of the photo) and give you the option to find it on your
computer or portable media. When you have located your picture,
press the Enter key on it and that picture will be inserted into
the slide show.
Next, use the application key and you will be given a selection
of menus to arrow through. Arrow to the format picture menu,
then press the Enter key. When the next screen comes up, you
will be given quite a few options and might hear NVDA say
Picture Corrections List. You will need to locate the Alt text
menu. This might be a matter of arrowing right or left to get to
the tab. You can also tab through the different sections there
under the different menus.
Under the Alt text section, when you first tab, it will give you
the option to give the picture a title. Enter in whatever you
want to in this section (for example Dog playing in the snow).
The next time you tab, it will let you put in a description
about the photo (for example our house all covered in snow with
the dog playing in the snow and children chucking snow balls at
each other). Next, tab down to the close button then press the
Enter key. Now, the Alt text is inserted into the photo you put
into the PowerPoint presentation.
You will hear content placeholder when the alternative text in
the picture is read out.
Switching between the slide and its accompanying notes
If you would like to switch between the slide and any
accompanying notes (if any) you can use the following shortcut.
Press Control + Shift + S to switch back and forth between the
slide and its accompanying notes.
You must be watching your slide show to do this on each slide.
Adding notes to your presentation
When you are putting together your slide show presentation,
there are a couple of ways you can get to the notes section. One
is to use the F6 key until you hear NVDA say notes page. Here,
enter in your notes, then use the F6 key to cycle you back to
The second way is to use a shortcut. The shortcut key to get to
this section quickly is Alt + R, then C. Now, type in your
comment, and make sure the comment lines up with the slide.
Editing or reviewing each slide
When you are in slide view you can arrow down and up this
section to each slide you have created. Locate the slide you
want to edit then tab once until you hear NVDA say Centre Title
placeholder. Next press the Enter key then an editable dialogue
box will come up with whatever you had written in this section
before. Make your changes, and press the Escape key. Now it will
be updated with the new information you have edited or replaced.
Tab once more until you hear NVDA say Subtitle placeholder, then
press the Enter key. Make your changes then press the Escape key
and the new information will be updated.
Inserting a hyperlink into your Power Point presentation
From time to time you might want to put a hyperlink into your
PowerPoint presentation (that might point to a resource on the
To add a hyperlink into your presentation, work out where in the
text you would like the hyperlink to be. For example, to visit
the NVAccess website please go to and put your hyper link in
When you have found the right spot for the hyperlink to go on
your slide, press the application key on your keyboard. When a
context menu comes up, arrow until you hear NVDA say the menu
that says hyperlink, then press the Enter key. It will ask you
to put in the hyperlink address for example
http://www.nvaccess.org Once done, tab to the ok button.
Then press the Enter key. Now, your hyperlink will be in the
slide where you put it.
The shortcut key to insert a hyperlink is Alt + N, then I. This
will give you a whole heap of extra options such as (under the
Hyperlink section)... Create a link to a Web page, a picture, an
e-mail address, or a program.
It is a matter of tabbing through the sections given and adding
the parts that you would like to put into your Power Point
Inserting a table into your slide
To insert a table into your slide, locate where you want it in
your slide to be shown.
Next, press the Alt key + the letter N, then the letter T for
table and press the Enter key. This is the shortcut key to
insert a table into your slide.
You will now be given some options which you can tab through.
There are plenty of options to choose from (going from 1x1 Table
onwards). You can also use the Shift/Tab key to go back through
the options given. If any of the other options suit you, press
the Enter key on it.
Find the size of the table you want to put into the slide show
then press the Enter key. Your table will now be inserted into
Turning on the reporting of tables when editing a table
Make sure you have the report tables check box checked under the
document formatting section in NVDA; otherwise, you will have no
idea of where you are in the table. To do this, use the NVDA key
+ the Ctrl key + the letter D to quickly get to the document
formatting dialogue section within NVDA.
Putting in a customized sized table
There may be times when you want to put in a certain sized table
(for example a 3 column by 2 row table).
To do a customized sized table (when you first go into the
screen where it gives you a whole lot of options), you will hear
NVDA say 1 times 1 table. Shift/tab a couple of times until you
hear NVDA say insert table, then press the Enter key. Here you
will be able to enter a custom number for your column and a
custom number for your rows. Next, tab down to the ok button
then press the Enter key, and your new table will be inserted
into the PowerPoint slide.
If for any reason you are unsure where NVDA is focused, you can
use the NVDA key + the Tab key so NVDA speaks the focused
Entering information into your table
You can now tab through the table you have inserted and enter
your information into it.
The applications key can be used while in the table to give you
other options. These include options such as: insert rows both
above and below or insert columns both to the left or right;
delete rows and delete columns; merge cells; split cells and
After you have finished inserting information into your table,
press the Escape key. You will need to go back to slide view and
then play your PowerPoint presentation. You will now hear stuff
read out to you from your table. Make sure you note (when
entering information into your table) where each tab will take
Creating accessible PowerPoint presentations - Office Support
If you would like to know more about how to create an accessible
PowerPoint presentation, you may find the following link from
Shortcuts you may find useful
Please go to the following link to get shortcuts for PowerPoint
2010/2013, Office etcetera.
On 14/02/2019 9:33 AM, molly the
blind tech lover wrote:
Hey guys, Molly here again
I need to access somepowerpoints for
school. How do I get NVDA to read them?
Thanks. And sorry if I’m asking a
question that has already been answered.