Outlook 2016 and Unread Messages


Ralph Boersema
 

Gene’s orientation about the use of ribbons was very helpful.

 

However, I still have not found the solution to how to get NVDA to announce to me that a message in Outlook 2016 is unread. I learned that unread messages  are visually indicated by a blue color, but I don’t want my program to regularly announce font colors. I’m still looking for a way to simply have Nvda announce to me that a message is unread, the way it used to do in Outlook 2007.

 

Warmly,

Ralph

 

From: nvda@nvda.groups.io [mailto:nvda@nvda.groups.io] On Behalf Of Gene
Sent: Wednesday, October 19, 2016 8:07 AM
To: nvda@nvda.groups.io
Subject: Re: [nvda] Outlook 2016 and Ribbon

 

Ribbons are not menus.  They are ribbons.  In a program with ribbons, open the ribbons with alt.  Use the left and right arrow to move from ribbon to ribbon, as you would move from menu to menu.  Let's say you want to look through the view ribbon.  When you get to view, start to tab.  You will move through all the items in the view menu.  If you get to a menu, available in the ribbon in this way, press enter or space bar to open the menu.  Activate buttons in the usual way, with the space bar.  If you have problems working with structures, let us know.  There are often a lot more items in a ribbon than in one menu.  Something you intend to use regularly would be a good idea to memorize the command for.  As you move through the ribbon, such as the view ribbon, you will hear, if you let your screen-reader read to the end every time you tab, a command.  For example, this is fictitious, and if there is such a command it is coincidental, enlarge, v e.  If you press alt and then v and then e, you will activate the command or open the item, such as a menu. 

 

There are other commands to move faster between sections of a ribbon, but I'll let others discuss them.  I don't use ribbons enough to remember.  In other words, ribbons are generally divided into sections and you can move from section to section.  For example, an e-mail program may have a section in a ribbon named respond, where you will find commands such as reply and forward. 

Ribbon programs do have one menu you will find by left and right arrowing through the ribbons.  As you left and right arrow, you will come across something that says file, as I recall,  and it is a menu.  you may hear something else announced, I don't remember just what.  Perhaps something about a grid if you let your screen-reader read everything about the menu.  Don't worry about it.  Some common commands are in the menu such as save as.  You will see commands such as f,a, for save as in that menu.  Some of these commands will be the same as you are used to. 

 

Gene

----- Original Message -----

Sent: Wednesday, October 19, 2016 4:56 AM

Subject: Re: [nvda] Outlook 2016 and Ribbon

 

I am having trouble using the ribbon menu. I don't know how to find whether
status flags are visible. I was doing fine with the classic menus in
Outlook, but I am quite confused with ribbon menus in Office.

Ralph

-----Original Message-----
From: nvda@nvda.groups.io [mailto:nvda@nvda.groups.io] On Behalf Of Pranav
Lal
Sent: Tuesday, October 18, 2016 8:26 PM
To: nvda@nvda.groups.io
Subject: Re: [nvda] Outlook 2016

Ralf,

I am using Outlook 2016. I am told when a message is unread. However, I am
not told when it is read. One shot in the dark,  Check your view settings;
Are status flags visible?

Pranav

-----Original Message-----
From: nvda@nvda.groups.io [mailto:nvda@nvda.groups.io] On Behalf Of Ralph
Boersema
Sent: Tuesday, October 18, 2016 6:40 PM
To: nvda@nvda.groups.io
Subject: [nvda] Outlook 2016

Dear Folks,

I admit that I don't regularly read these list messages and, therefore,
probably missed reading an earlier exchange about this topic. I have just
updated to Office 2016 and find that in Outlook NVDA does not read to me
whether a message is marked as read or unread. Is there some setting I need
to change in Outlook?

Warmly,
Ralph









Ralph Boersema
 

I needed the help of a sighted person to show the “Read” (envelope icon), so now the status column is visible. However, NVDA still does not announce when a message is unread, nor when it is flagged.

 

Warmly,

Ralph

 

From: Ralph Boersema [mailto:ralph@...]
Sent: Wednesday, October 19, 2016 11:32 PM
To: 'nvda@nvda.groups.io' <nvda@nvda.groups.io>
Subject: RE: [nvda] Outlook 2016 and Unread Messages

 

Gene’s orientation about the use of ribbons was very helpful.

 

However, I still have not found the solution to how to get NVDA to announce to me that a message in Outlook 2016 is unread. I learned that unread messages  are visually indicated by a blue color, but I don’t want my program to regularly announce font colors. I’m still looking for a way to simply have Nvda announce to me that a message is unread, the way it used to do in Outlook 2007.

 

Warmly,

Ralph

 

From: nvda@nvda.groups.io [mailto:nvda@nvda.groups.io] On Behalf Of Gene
Sent: Wednesday, October 19, 2016 8:07 AM
To: nvda@nvda.groups.io
Subject: Re: [nvda] Outlook 2016 and Ribbon

 

Ribbons are not menus.  They are ribbons.  In a program with ribbons, open the ribbons with alt.  Use the left and right arrow to move from ribbon to ribbon, as you would move from menu to menu.  Let's say you want to look through the view ribbon.  When you get to view, start to tab.  You will move through all the items in the view menu.  If you get to a menu, available in the ribbon in this way, press enter or space bar to open the menu.  Activate buttons in the usual way, with the space bar.  If you have problems working with structures, let us know.  There are often a lot more items in a ribbon than in one menu.  Something you intend to use regularly would be a good idea to memorize the command for.  As you move through the ribbon, such as the view ribbon, you will hear, if you let your screen-reader read to the end every time you tab, a command.  For example, this is fictitious, and if there is such a command it is coincidental, enlarge, v e.  If you press alt and then v and then e, you will activate the command or open the item, such as a menu. 

 

There are other commands to move faster between sections of a ribbon, but I'll let others discuss them.  I don't use ribbons enough to remember.  In other words, ribbons are generally divided into sections and you can move from section to section.  For example, an e-mail program may have a section in a ribbon named respond, where you will find commands such as reply and forward. 

Ribbon programs do have one menu you will find by left and right arrowing through the ribbons.  As you left and right arrow, you will come across something that says file, as I recall,  and it is a menu.  you may hear something else announced, I don't remember just what.  Perhaps something about a grid if you let your screen-reader read everything about the menu.  Don't worry about it.  Some common commands are in the menu such as save as.  You will see commands such as f,a, for save as in that menu.  Some of these commands will be the same as you are used to. 

 

Gene

----- Original Message -----

Sent: Wednesday, October 19, 2016 4:56 AM

Subject: Re: [nvda] Outlook 2016 and Ribbon

 

I am having trouble using the ribbon menu. I don't know how to find whether
status flags are visible. I was doing fine with the classic menus in
Outlook, but I am quite confused with ribbon menus in Office.

Ralph

-----Original Message-----
From: nvda@nvda.groups.io [mailto:nvda@nvda.groups.io] On Behalf Of Pranav
Lal
Sent: Tuesday, October 18, 2016 8:26 PM
To: nvda@nvda.groups.io
Subject: Re: [nvda] Outlook 2016

Ralf,

I am using Outlook 2016. I am told when a message is unread. However, I am
not told when it is read. One shot in the dark,  Check your view settings;
Are status flags visible?

Pranav

-----Original Message-----
From: nvda@nvda.groups.io [mailto:nvda@nvda.groups.io] On Behalf Of Ralph
Boersema
Sent: Tuesday, October 18, 2016 6:40 PM
To: nvda@nvda.groups.io
Subject: [nvda] Outlook 2016

Dear Folks,

I admit that I don't regularly read these list messages and, therefore,
probably missed reading an earlier exchange about this topic. I have just
updated to Office 2016 and find that in Outlook NVDA does not read to me
whether a message is marked as read or unread. Is there some setting I need
to change in Outlook?

Warmly,
Ralph








 

One thing you need to remember is that the default configuration for Outlook is to mark a message read immediately upon opening, which means that by landing on a message it is automatically and instantly read, which is why you never hear unread.  I'm in a rush at the moment so cannot look up where in the Outlook options the "mark messages as read" delay can be set.  I know I have mine at about 5 seconds.
--
Brian

Here is a test to find out whether your mission in life is complete.  If you’re alive, it isn’t.

    ~ Lauren Bacall

    



Ralph Boersema
 

That’s taken care of. My wife can see that the unread messages are marked both with a blue font and a closed envelope.

 

Ralph

 

From: nvda@nvda.groups.io [mailto:nvda@nvda.groups.io] On Behalf Of Brian Vogel
Sent: Thursday, October 20, 2016 11:51 AM
To: nvda@nvda.groups.io
Subject: Re: [nvda] Outlook 2016 and Unread Messages

 

One thing you need to remember is that the default configuration for Outlook is to mark a message read immediately upon opening, which means that by landing on a message it is automatically and instantly read, which is why you never hear unread.  I'm in a rush at the moment so cannot look up where in the Outlook options the "mark messages as read" delay can be set.  I know I have mine at about 5 seconds.
--
Brian

Here is a test to find out whether your mission in life is complete.  If you’re alive, it isn’t.

    ~ Lauren Bacall

    

 


Gene
 

I suspect you can't do anything about this.  There is an icon that NVDA isn't announcing, I suspect because it isn't programmed to do so.  But why is that a problem?  If unread messages are announced as unread, then the only other thing they can be is read.  If you want more control of whether the status of an announcement changes from unread to read, you may be able to control this completely by turning off the view pane.  In e-mail programs with the view pane on, as I understand it, showing a message in the view pane is actually opening the message and they will be shown as read.  If the view pane is off, then you can arrow to a message in the list and not open it and it will be announced as unread until you open it. 
Also, you may be able to change the time a message is opened before its status changes.  If you can make the time long enough, you may be able to leave the viewpane opened and still have a message shown as unread if you arrow through the message list and stop on a message briefly.
 
Also, you may have some reason we don't know why you want to have announced what is both read and unread.  If you tell us if you use the different flags for certain purposes, for example, organizing mail in certain ways, you may get suggestions you can use to do whatever you want to do.  People often don't get good help because they only ask how to do something and don't explain what they are actually trying to accomplish.  That means that the only discussion is specifically about how to do the exact thing that is asked for even when other solutions may be available and may be better.
 
Gene

----- Original Message -----
Sent: Thursday, October 20, 2016 12:33 PM
Subject: Re: [nvda] Outlook 2016 and Unread Messages

That’s taken care of. My wife can see that the unread messages are marked both with a blue font and a closed envelope.

 

Ralph

 

From: nvda@nvda.groups.io [mailto:nvda@nvda.groups.io] On Behalf Of Brian Vogel
Sent: Thursday, October 20, 2016 11:51 AM
To: nvda@nvda.groups.io
Subject: Re: [nvda] Outlook 2016 and Unread Messages

 

One thing you need to remember is that the default configuration for Outlook is to mark a message read immediately upon opening, which means that by landing on a message it is automatically and instantly read, which is why you never hear unread.  I'm in a rush at the moment so cannot look up where in the Outlook options the "mark messages as read" delay can be set.  I know I have mine at about 5 seconds.
--
Brian

Here is a test to find out whether your mission in life is complete.  If you’re alive, it isn’t.

    ~ Lauren Bacall

    

 


Ralph Boersema
 

Dear Gene,

 

I appreciate your help. Let me explain again:

 

1. My problem is that NVDA is not announcing unread messages.

 

2. My unread messages have been set so that they do not open automatically.

 

3. When I open a folder, Nvda announces that I am in table  view. I then have the list of messages. I can read them only after keying “Enter “and so opening a message. What I find is that before opening a specific message, I can arrow up and down through the list of messages, they are announced in turn, but the ones I have not opened (and that are visually marked as unread) are not announced as unread, as they used to be in Outlook 2007.

 

Warmly,

Ralph

 

From: nvda@nvda.groups.io [mailto:nvda@nvda.groups.io] On Behalf Of Gene
Sent: Thursday, October 20, 2016 2:13 PM
To: nvda@nvda.groups.io
Subject: Re: [nvda] Outlook 2016 and Unread Messages

 

I suspect you can't do anything about this.  There is an icon that NVDA isn't announcing, I suspect because it isn't programmed to do so.  But why is that a problem?  If unread messages are announced as unread, then the only other thing they can be is read.  If you want more control of whether the status of an announcement changes from unread to read, you may be able to control this completely by turning off the view pane.  In e-mail programs with the view pane on, as I understand it, showing a message in the view pane is actually opening the message and they will be shown as read.  If the view pane is off, then you can arrow to a message in the list and not open it and it will be announced as unread until you open it. 

Also, you may be able to change the time a message is opened before its status changes.  If you can make the time long enough, you may be able to leave the viewpane opened and still have a message shown as unread if you arrow through the message list and stop on a message briefly.

 

Also, you may have some reason we don't know why you want to have announced what is both read and unread.  If you tell us if you use the different flags for certain purposes, for example, organizing mail in certain ways, you may get suggestions you can use to do whatever you want to do.  People often don't get good help because they only ask how to do something and don't explain what they are actually trying to accomplish.  That means that the only discussion is specifically about how to do the exact thing that is asked for even when other solutions may be available and may be better.

 

Gene

----- Original Message -----

Sent: Thursday, October 20, 2016 12:33 PM

Subject: Re: [nvda] Outlook 2016 and Unread Messages

 

That’s taken care of. My wife can see that the unread messages are marked both with a blue font and a closed envelope.

 

Ralph

 

From: nvda@nvda.groups.io [mailto:nvda@nvda.groups.io] On Behalf Of Brian Vogel
Sent: Thursday, October 20, 2016 11:51 AM
To: nvda@nvda.groups.io
Subject: Re: [nvda] Outlook 2016 and Unread Messages

 

One thing you need to remember is that the default configuration for Outlook is to mark a message read immediately upon opening, which means that by landing on a message it is automatically and instantly read, which is why you never hear unread.  I'm in a rush at the moment so cannot look up where in the Outlook options the "mark messages as read" delay can be set.  I know I have mine at about 5 seconds.
--
Brian

Here is a test to find out whether your mission in life is complete.  If you’re alive, it isn’t.

    ~ Lauren Bacall

    

 


Gene
 

There may be something I don't understand but if unread messages are announced as unread, why does it matter if read messages are announced as read?  If you don't hear unread announced, the messages must be read. 
 
Gene

----- Original Message -----
Sent: Thursday, October 20, 2016 2:31 PM
Subject: Re: [nvda] Outlook 2016 and Unread Messages

Dear Gene,

 

I appreciate your help. Let me explain again:

 

1. My problem is that NVDA is not announcing unread messages.

 

2. My unread messages have been set so that they do not open automatically.

 

3. When I open a folder, Nvda announces that I am in table  view. I then have the list of messages. I can read them only after keying “Enter “and so opening a message. What I find is that before opening a specific message, I can arrow up and down through the list of messages, they are announced in turn, but the ones I have not opened (and that are visually marked as unread) are not announced as unread, as they used to be in Outlook 2007.

 

Warmly,

Ralph

 

From: nvda@nvda.groups.io [mailto:nvda@nvda.groups.io] On Behalf Of Gene
Sent: Thursday, October 20, 2016 2:13 PM
To: nvda@nvda.groups.io
Subject: Re: [nvda] Outlook 2016 and Unread Messages

 

I suspect you can't do anything about this.  There is an icon that NVDA isn't announcing, I suspect because it isn't programmed to do so.  But why is that a problem?  If unread messages are announced as unread, then the only other thing they can be is read.  If you want more control of whether the status of an announcement changes from unread to read, you may be able to control this completely by turning off the view pane.  In e-mail programs with the view pane on, as I understand it, showing a message in the view pane is actually opening the message and they will be shown as read.  If the view pane is off, then you can arrow to a message in the list and not open it and it will be announced as unread until you open it. 

Also, you may be able to change the time a message is opened before its status changes.  If you can make the time long enough, you may be able to leave the viewpane opened and still have a message shown as unread if you arrow through the message list and stop on a message briefly.

 

Also, you may have some reason we don't know why you want to have announced what is both read and unread.  If you tell us if you use the different flags for certain purposes, for example, organizing mail in certain ways, you may get suggestions you can use to do whatever you want to do.  People often don't get good help because they only ask how to do something and don't explain what they are actually trying to accomplish.  That means that the only discussion is specifically about how to do the exact thing that is asked for even when other solutions may be available and may be better.

 

Gene

----- Original Message -----

Sent: Thursday, October 20, 2016 12:33 PM

Subject: Re: [nvda] Outlook 2016 and Unread Messages

 

That’s taken care of. My wife can see that the unread messages are marked both with a blue font and a closed envelope.

 

Ralph

 

From: nvda@nvda.groups.io [mailto:nvda@nvda.groups.io] On Behalf Of Brian Vogel
Sent: Thursday, October 20, 2016 11:51 AM
To: nvda@nvda.groups.io
Subject: Re: [nvda] Outlook 2016 and Unread Messages

 

One thing you need to remember is that the default configuration for Outlook is to mark a message read immediately upon opening, which means that by landing on a message it is automatically and instantly read, which is why you never hear unread.  I'm in a rush at the moment so cannot look up where in the Outlook options the "mark messages as read" delay can be set.  I know I have mine at about 5 seconds.
--
Brian

Here is a test to find out whether your mission in life is complete.  If you’re alive, it isn’t.

    ~ Lauren Bacall